How to write a 'Refund my MBA fee' letter as per AICTE rules

Updated on May 30, 2014

The policy of fee refund is more or less same in all the institutes but each one may have slightly different format with its name printed on the prescribed format

MBAUniverse.com has frequently been receiving the queries and to help the candidates we have devised the format of fee refund application as per AICTE guidelines.

‘I have secured admission to one of the new IIMs but I already deposited admission fee to a good B school in Delhi NCR, now I want to get refund from that institute and wish to pursue PGDM from IIM. When I approached the institute for refund they asked me to write an application but didn't mention what to write therein. How can I get the fee refund.’ MBAUniverse.com has frequently been receiving the queries and to help the candidates we have devised the format of fee refund application as per AICTE guidelines. A number of candidates are facing problems on getting the right format to write fee refund letters nor are the B school happy to help them in applying for admission withdrawal and refund of fee. These are the tactics to put pressure on the candidate to linger on and not allow smooth return of original documents and refund of fee.

B schools as well as MBA aspirants 2014 are passing through the situation of admission withdrawal and claim of fee refund now a days. There are around 3-4 applications every day in almost all the B schools including a few IIMs where candidates are approaching for admission withdrawal and fee refund.

B schools should provide the prescribed format

In fact the onus to provide the well worded prescribed format of fee refund letter/ application lies on the part of the B schools. The policy of fee refund is more or less same in all the institutes but each one may have slightly different format with its name printed on the prescribed format. AICTE has directed the institutes not to put pressure on students who do not want to study in the particular institute and facilitate the fee refund in due course. Students are not supposed to run from pillar to post to get the prescribed AICTE format for fee refund.

While some of the institutes readily provide the prescribed printed formats available with them to help the candidates and to smoothen the process as per mandatory requirement some others simply ask for the well written application to claim the refund.

http://www.mbauniverse.com/forums/forum/top-testing/register-your-complain-about-b-schools

How to write letter in duplicate

MBAUniverse.com brings forth for the benefit of the students the prescribed format for admission withdrawal and fee refund as per AICTE norms. Please however cross check with the institute whether they have some other format for fee refund. Application for fee refund/admission withdrawal should be made in duplicate.

Application for withdrawal of admission: Session 2014-16

To, Date:
The Director/Dean
____________

Res Sir,
I secured admission to ___________ (name of the course vis PGDM/MBA) in your institute on ___________(Date of admission). I would like to cancel it for the following reasons: _____________________________________________________ (Write the reason)
Name of the candidate: Ms/Mr___________________________________________________
( IN BLOCK LETTERS) Surname Name

Regn number (Applicable exam like CAT/XAT/CMAT/MAT)__________________________

Residential Address (As registered)_________________________________________________

______________________________________________________________________________

Mob number:__________________________ email____________________________________

Fee paid Rs.____________(In words)________________________________________________

I am enclosing the copy of fee receipt no._________ dated_____________ Amount______________

I am returning my I- card in original (If issued by the B school) Number____________________

I am also returning other documents/material provided to me by the institute
1.____________________
2.____________________
3.____________________

(Strike out whichever is not applicable)

Kindly direct the concerned to return my original documents and refund the fee paid as per the rules.

Thanking You,
Yours faithfully,

_________________
(Signature of the candidate)

(Name of the candidate)

Acknowledgement to be furnished by the candidate

Received the following original documents from the ____________________(Name of the B school) along with the cheque towards refund.

1. Cheque no________ date________ amount_________
2. Original document-1 (details)_____________________
3. Original document-2 (details) _____________________
4. Original document-3 (details) _____________________

AICTE norms for fee refund

To read and understand the AICTE guidelines for fee refund, the source is the instructions contained in the AICTE document no. - AICTE / Legal / 04(01) / 2007 of April 2007.

Refund will be made for Tuition fee, Development fee and other fee, charged by the institute
The refund of fee as applicable shall not inordinately be delayed.

Amount to be refunded by the institute

AICTE clarifies that the refund is to be made after deduction of the cancellation/processing charges detailed as under.

Situation of admission withdrawal	Refund amount
When the request is made before the date of start of the academic session and the institute could fill the seat before the cutoff date from the waitlisted candidates.	Entire fee less by Rs 1000/-. The refund amount should include full amount of security, caution money also
When the request is received on/after the beginning of academic session and the institute could fill the seat before the cutoff date from the waitlisted candidates.	Entire fee less the Seat Cancellation Charges on pro rata basis. For calculation of pro-rata basis, 1 month shall be treated as 1 unit. For example if the candidate withdraws within a month after the start of academic session and the seat is filled before the cutoff date, the cancellation charges on pro rata basis will be the amount of total fee/12 or Rs.1000/-, whichever is higher.
When the request is received before/after the start of the academic session and the institute could not fill the seat	No Refund except security deposit shall be made

Advisory

Please check the creditability of the B school. Whether the admission process is complete well in time; what’s the wait list? If they keep the admissions open for a longer period, be on your guard. Talk to some alumni before depositing the fee. Check their past placement. In case the B school is good, it may have a long list of admission seekers and you may not get any difficulty in fee refund.

Register your Complaints about B-schools
http://www.mbauniverse.com/forums/forum/top-testing/register-your-complain-about-b-schools

Also read our earlier articles:

IMC2014 Want a Fee refund from your MBA College? Admission withdrawal cases; How to avoid