To help our readers, the MBA aspirants, to excel in this final frontier, MBAUniverse.com presents a special series of articles covering the What, Why and How of personal assessment round. For this first part, MBAUniverse.com spoke to leading MBA test prep companies on how they see Group Discussions and how should aspirants prepare. Next up will be the guide to facing the Personal Interview boards.
We started by asking what is the purpose behind the Group Discussion round.
The Purpose of GD
While the written exam tests the quantitative, reasoning and verbal skills of an applicant, that’s not all that a future manager is expected to excel in. In fact, that’s just the start! A successful manager should not just be good with his quota of work, but he/ she is expected to contribute as part of a team. Ability to work, and contribute in teams is an absolute must to succeed in corporate sector. And that’s what Group Discussions and Group exercises aim to test.
Says Jaya Desai of Mumbai based IMS Learning Resources, “The GD/PI stage is arguably the most crucial stage. It’s a bit like the journey from qualifying in the heats to the gold medal in a sports event. GDs are conducted to test managerial attributes like Interpersonal Skills, Leadership, Analytical and rational thinking, Knowledge and personality traits.”
Adds a member of academic research team at Hyderabad based TIME Education, “Group discussion is a way by which the B-school panel measures quality of candidate on parameters like Content & Knowledge, Rational thought process, Communication skills, Group Behavior and Leadership Skills.”
Delhi headquartered Career Launcher adds, “GD checks a quality of paramount importance – how do you work in a team. During your work life, you will be working as a team member rather than an individual. To do well your interpersonal skills, your ability to put across your ideas and also understanding the other person’s point of view is important. That’s what GD focuses on.”
GD is also used as an elimination round by B-schools. Opines Subhasish Mitra, VP of PT Education, “GDs are used by institutes where there is a high level of competition.”
Types of GDs
Not all GDs are equal. B-schools use several types of GDs to test the applicants. While there are some GDs that test the knowledge of a candidate on a topical issue, others are designed to test the ‘lateral thinking’ of candidate. Another type of GD comes in form of a short ‘case-study’ where applicants are asked to analyze a situation and frame responses. Yet another type of a GD is a ‘group exercise’.
IMS Learnings’ Desai classifies the GDs into three types. Says Desai, “There are three common types of GDs: Factual, Abstract, and Case Study. While the factual ones are based on contemporary but controversial topics, the abstract topics involve lateral thinking and unconventional perspectives.”
TIME Education says that topics can be either knowledge intensive or non-knowledge intensive. Knowledge intensive topics are based on areas like Economy and its sectors like IT or Telecom, Society, Politics, Sports or Media. Non-knowledge intensive topics can either be ‘concrete topics’ (like ‘Greed is Good’), and the ‘abstract topics’ can be totally open ended like ‘Deep Blue is not blue enough’.
Prep Strategy
So then how should you prepare for the GDs? Experts opine that you should work on developing your knowledge base, while at the same time, focus on improving your communication. Some specific lessons on managing yourself during the GD are important too.
Up your KQ
The first step in your quest to do well in a GD is to improve your knowledge quotient. Read, Watch, Listen! Read the newspapers and magazines on current issues, specially the year-end issues that capture the highlights of the year gone by. Also watch and listen to the news and current affair programmes on news channels.
IMS Learning’s Desai offers some more tips. Says Desai, “Candidates must keep abreast of contemporary issues with help of media.”
TIME says that there are some topics of perennial interest for GDs. “For economic related topics, read for fundamental concepts like FDI, Stock Markets, Libralization, Employment scenario, Capital convertability, Rupee vs Dollar, Inflation, Export-import, Socialist Vs Capitalists etc,” says TIME. It adds, “For sector based topics start by make a 1-2 page note on important sectors like IT, ITES, Banking, Insurance, Retail, Telecom, Healthcare, Agriculture etc. Try to know what are the developments in last year and prospects of each sector.”
Express yourself!
But knowledge itself is not enough. Next step is to improve your ability to express yourself. You can practice speaking in a GD scenario by forming a discussion group which meets every day and takes up a topic for discussion. Says Desai of IMS Learning, “Practice ease of expression since clarity, brevity and word choice are keenly observed by the evaluators.”
GD Dos & Don’ts
Sailing through Group Discussions successfully is an art too. PT Education’s Mitra offers some strategies that can help.
Be Natural
The best mantra is 'to be your natural self'. Do not manufacture artificial responses.
Must Speak
A key principle of participating in a GD is that you must speak. For any GD, take a piece of paper and a pen with you and use them unless specifically asked by the evaluators not do so. Before you start speaking, think through the major issues in the topic in the first two minutes. Start speaking only when you have understood and analysed the topic, says Mitra.
Make free-flowing discussion
Avoid speaking in turn as it leads to an unnatural discussion. A GD involves a free-flowing exchange of ideas among participants. Even though there will definitely be chaos in most competitive GDs, as all participants will be keen to be heard, any suggestion of order, such as speaking, in turn, is unacceptable.
Opening and Closing a discussion
Opening a discussion is a high risk — high return strategy. In most GDs, the opening speaker is the person who is likely to get the maximum uninterrupted time. Therefore, the evaluators get the best chance to observe the opening speakers. Now this is a double-edged sword. If the opening speaker talks sense, he will get credit because he opened the discussion and took the group in the right direction. If, on the other hand, the first speaker's start lacks substance, he will attract the undivided attention of the evaluators to his shortcomings. So speak first only if you have enough sensible things to say. Otherwise, keep yourself silent and let someone else start.
Try and summarise the discussion at the end. In the summary, do not merely restate your point of view, also accommodate dissenting viewpoints. If the group did not reach a consensus, say so in your summary, but remember, do not force a consensus. Forcing a consensus could end up working against you.
Entering a discussion
Identify the way to enter the discussion. In a loud GD where there are three or four aggressive participants, and where a number of people tend to speak at the same time, it becomes difficult for others to get a chance to speak. There is no foolproof solution to this problem. And such a situation is pretty much likely to prevail during the actual GD that you participate in. However, it is crucial that you speak. How can you do this?
GD Topics
So now that you are all set with the strategies for doing well in your GD, lets look at a few topics that have be posed in past GDs. Remember, these are only to help you prepare and don’t expect them to be repeated!
Career Launcher share several GD topics that can be helpful in your preparation. Here are a few:
- Our country needs more technocrats and less managers.
- Management education is a luxury for a poor country like India.
- Ends justify the means.
- Women make better bosses than men.
- Greed is an essential human quality.
- Is greed an essential human quality?
- Pollution control is a luxury for India.
- Engineers joining management is a national waste.
- Parliamentary democracy is an obstacle in the path of growth of the Indian nation.
TIME Education shared topics for each type of GD.
- Economic Topics: Liberalization is leading to jobless growth
- Social Topics: Dowry continues to haunt Indian brides
- Political topics: Reservation issue is just to get a vote bank
- Sports/ Media related topics: 1 Billion people, 1 silver medal
- Sector based topics like in IT, Telecom, Retail: Retail boom spells doom for the local grocer
- Concrete topics: Greed is good
- Abstract topics: Deep blue is not blue enough
Click the links below to read the experts article on 'How to prepare for Group Discussion'. The experts are from India's leading MBA test prep institutes including T.I.M.E., IMS Learning, Career Launcher and PT Education.
T.I.M.E. on How to prepare for Group Discussion
http://mbauniverse.com/admission_2009_coverage.php?id=1744
IMS Learning on How to prepare for Group Discussion
http://mbauniverse.com/admission_2009_coverage.php?id=1750
Career Launcher on How to prepare for Group Discussion
http://mbauniverse.com/admission_2009_coverage.php?id=1748
PT Education on How to prepare for Group Discussion
http://mbauniverse.com/admission_2009_coverage.php?id=1749
This brings us the end of this piece on preparing for Group Discussions. Watch out for next part in this series offing a roadmap to prepare for Personal Interview.
Stay tuned to MBAUniverse.com for latest news and advice on MBA Admissions 2009.
