CAT 2016: Registration confusion; how to convert CGPA & letter grades to percentage - experts clarify

MBAUniverse.com News Desk |
August 17, 2016
CAT 2016 Registration needs conversion of CGPA and letter grades to percentage of marks which is posing confusion among the aspirants as they are unable to complete the academic details
If any board/University/institution confirms that there is no scheme for converting CGPA into equivalent marks, the equivalence would be established by dividing the candidate's CGPA by the maximum possible CGPA, and multiplying the result with 100

CAT 2016 Registration process has 2 parts and while filling in the academic details in the application form after creation of profile is complete, aspirants are facing confusing problem while converting their academic letter grades and CGPA to percentage of marks as required by CAT 2016 registration and 5 page application form.

To help out the CAT 2016 aspirants in filling up their academic details and converting CGPA to percentage of marks, Prof S K Agarwal expert on Verbal Ability and mentor on CAT 2016 preparation suggests the candidates to go step by step, understand the process and enter their academic details especially when they have been awarded letter grades and CGPA only.

The academic profile to be filled-up in the CAT 2016 application form is the second step of registration after completing the personal details and uploading the scanned images of photograph and signature. Once submitted these personal details may not be modified at a later stage.

The next part is the application form which contains the academic details to be completed right from class X to bachelors, Masters and professional degree awarded, if any.

List the Exams you have passed
CAT 2016 application forms requires details of following examinations to be inserted in the relevant columns in part 2 of the registration/application form

-- SSC or class10th or Equivalent

-- Class 12th or Equivalent or Diploma Course Details

-- Bachelor Degree Details

-- Other Professional Degree Details

-- Master Degree Details

Fill in only Aggregate percentage of marks
CAT 2016 requires only aggregate percentage of marks awarded by the Board or University to be filled-up in the application form. No-Grades or CGPA can be entered in the designated column.

CAT Centre 2016 asserts…
‘For computing percentages of marks obtained in SSC/10th/Equivalent examination and HSC/12th/Equivalent/Diploma examination, the aggregate marks of all subjects that appear in the mark sheet/grade sheet would be considered irrespective of the Boards regulation. For graduates and postgraduates, the percentage of marks awarded by the board/Institute/ University will be treated as final. If the Institute/University does not award the percentage of marks, it will be calculated on the basis of the marks obtained in all subjects listed in the mark sheet.’

CAT 2016 aspirants do not need to enter percentage of marks obtained in each subject. Only aggregate percentage of marks will suffice.

In case percentage not awarded…
CAT Centre 2016 has come out with the solution to the problem clarifying “If the Institute/University does not award the percentage of marks, it will be calculated on the basis of the marks obtained in all subjects listed in the mark sheet.”

Accordingly, the CAT 2016 aspirant shall have to add the marks obtained in individual subject and calculate the aggregate percentage out of total maximum marks. The Aggregate Marks percentage will be the aggregate of all subjects if your degree is complete, else it will be the aggregate of all subjects on the last received mark sheet.

Next step will be to fill-up the aggregate percentage to maximum 2 decimal points in the given column.

No marks awarded; how to convert to percentage There could be 3 likely situations in this case-

-- The Board University awards Grade Point Average (GPA)/CGPA while providing an equivalent percentage of marks on the grade sheet.
-- The Board/Institute/University awards only letter grades without providing an equivalent percentage of marks on the grade sheet.
-- The Board/Institute/University awards only letter grades and will not provide an equivalence percentage of marks certificate.

How to change grades to percentage
Situation-1
In the first situation it may not be difficult as the equivalent percentage of marks is also mentioned. The equivalent percentage according to GPA/CGPA can safely be entered in the relevant column.

Situation-2
The problem in second situation is trickier as you cannot convert the letter grades to percentage of marks without any equivalent percentage available to you. However CAT Centre 2016 has come out with the solution ‘If any Board/Institute/University awards only letter grades without providing an equivalent percentage of marks on the grade sheet, the candidate should obtain a certificate from the Board/Institute/University specifying the equivalent marks or the conversion procedure, and the conversion to percentage of marks would be based on this procedure as certified by the respective board/ University/ institution.  The original equivalence certificate needs to be submitted at the time of interview, if shortlisted for the same.’

Situation-3
If any board/University/institution confirms that there is no scheme for converting CGPA into equivalent marks, the equivalence would be established by dividing the candidate's CGPA by the maximum possible CGPA, and multiplying the result with 100.

Still in final year: How to enter marks percentage
It is pretty easy to enter the percentage of marks if you hold a Bachelor’s Degree. You can compute the percentage of marks obtained as per the norms of the University/Board. If no norms exist, you can also enter the percentage of marks obtained for all years/semesters of the degree course.

But the difficulty arises when you are in the final year of the degree course. The solution to this problem is to enter the current year and semester of education. Enter the percentage of marks obtained for the years/semesters of the degree course completed to date

This section would also apply to those who have an Honours Bachelor degree.

How to segregate in case of integrated course
In case you are going or have undergone/completed an integrated Master’s degree or Dual degree, after your 12th/HSC, it can be difficult to segregate and enter the percentage of marks in CAT 2016 application form.

CAT Centre 2016 offers solution
CAT Centre 2016 advises solution to this problem by suggesting ‘Enter the percentage of marks obtained as per your University/Institute norms which is considered as equivalent to Bachelor’s Degree for this section and enter the percentage of marks obtained in the remaining years in the Master’s degree section. If you are undergoing (yet to complete) an integrated Master’s degree or Dual degree, after your 12th/HSC, enter the percentage of marks obtained for the years/semesters completed to date’.

It implies if the integrated course is of 5 years duration and the first 3.5 years are assigned for bachelor’s degree and rest 1.5 years for master’s degree, you are supposed to enter the percentage of marks in Bachelor’s degree column for 3.5 years and in Master’s degree column for rest 1.5 years.

If no bachelor’s degree…
If you have not undergone any Bachelor Degree, then one of the professional degrees is mandatory.

You are supposed to select all the professional degrees such as CA, ICWA, CS or others that are applicable to you. However, marks only for the degree you have scored the most are to be entered.

Master Degree details: Optional to fill in
If you choose to enter your Master’s Degree details, then select if you are currently pursuing it or have completed it.

The Aggregate Marks percentage will be the aggregate of all subjects if your degree is complete, else it will be the aggregate of all subjects on the last received mark sheet.

Please remember that the CAT 2016 application data will be treated as final and no change in it is permitted at a later stage. Originals of all mark sheets will be required at the time of interview.

In case of detection of any variation in the data provided at any stage with the actual data your candidature may be nullified, so be careful while filling in the details in CAT 2016 registration form.

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